At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. Headquartered in Calgary, AB, we currently operate in nine provinces and two territories, managing over 14,600 multi-residential units, 1.25 million sq. feet of commercial space, and 200 executive suites. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants.

We are looking for a Contracts Administrator to join our Corporate (Facilities) team in Calgary, AB. Reporting to the Manager, Procurement, the successful candidate will be the primary contact for national contracts and contractual matters, working closely with internal customers and departments. This position manages revenue and service contracts, ensuring compliance with all contractual obligations and service standards.

Responsibilities:

Primary contact in operations team for national contracts and all contractual matters, acting as a liaison with internal customers and departments for all matters affecting contracts and agreements
Responsible for administration of revenue contracts, including revenue optimization, day-to-day management, reporting, identifying new opportunities and managing contractual requirements
Responsible for service contracts, including cost reduction, day-to-day management, reporting, adherence to service standards and managing contractual requirements
Manage contract database, tracking spends, rebates, supplier incentives and service providers
Review proposed modifications to contracts and work with internal business partners and third parties to negotiate terms, obtaining approvals for modifications as required
Maintain and implement processes to continually improve the contracts administration process
Monitor supplier compliance with contractual requirements and performance specifications
Assist with supplier/contract performance evaluations, scorecards, and conflict resolutions
Through collaboration with managers, share and implement best practices related to contracts and facilities
Manage internal and external communications and inquiries via email, telephone, and postal mail
Establish and oversee required contract files, maintaining confidential information and records
Establish reporting metrics and documentation on contracts and facilities
Other duties as assigned

Qualifications:

Ability to use, at an intermediate level, MS Office products
A self-starter with a high level of organizational, time management and prioritization skills
Ability to manage multiple priorities and work effectively in a fast-paced environment under pressure to meet tight deadlines, within a team environment
Fluent in English with above average writing skills, proven ability to use proper email and telephone etiquette and exceptional attention to detail
A minimum of 3 years of demonstrated experience in positions in contract administration, property management, project management or related fields, preferably in large, multi-family complexes
Previous experience working with Yardi and in facilities, home building or property management an asset

Benefits:

A competitive total rewards program that includes recognition for individual and corporate performance
Paid vacation
Health, dental, and wellness benefits
Company matched Employee Unit Purchase Plan
A supportive and engaging working environment
Support for career and professional development
Position is located outside the downtown core, is close to the LRT, and offers free parking

If your background matches the qualifications listed above and you are looking for an opportunity to make a difference in the communities we serve, please submit your resume in confidence. Please note, only those candidates chosen to continue to the next stage of the selection process will be contacted. Northview welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.